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Editorial Process
Peer review process
When the editorial office receives a new submission, the manuscript is given an identification number. The editorial staff then performs an initial assessment of the manuscript to determine its topical relevance, adherence to the formatting guidelines, and absence of plagiarism in both textual and scientific content.

If the manuscript passes this initial assessment, it is forwarded to an academic editor with appropriate expertise in the subject area or study design. The academic editor is responsible for identifying at least 2 external peer reviewers with expertise in the topic or specialty of the paper. After a peer reviewer has accepted the manuscript, 15 days (with a short grace period allowed for extenuating circumstances) is allotted for completion of the peer review evaluation. Upon return of the 2 peer reviews, the academic editor will make a reasoned recommendation for acceptance (full, with minor revisions, or with major revisions) or rejection and provide it to the Editor-in-Chief who makes the editorial decision. The authors then revise the paper, as needed, based on the reviewers’ comments and editorial comments.

After the authors submit their revision, the manuscript undergoes another peer-review, or it will be sent to the Editor-in-Chief for a final decision, if appropriate. If the paper is accepted, the preparation stage for publication then begins.

Author Appeals

Author may appeal an editorial decision by sending an email to editorial office. The appeal must contain detailed reasons/responses or rebuttals to the review comments and the editorial comments. The appeal and related material and/or information will be forwarded to the Editor-in-Chief for judgement and for decision on the manuscript. The Editor-in-Chief may recommend acceptance, revision, rejection, or referring to additional peer reviewers. The editorial decision at this stage will be final and cannot be reversed. 

After acceptance

When a manuscript is accepted, the author must sign a license to publish that will allow Xia & He to publish the article. The article is then sent for copyediting, after which the author is asked to confirm the copyedited paper. The confirmed paper is entered online for publishing in advance, and at the same time, the paper is typeset. The author is asked to confirm the typeset PDF to ensure that there are no errors. The final PDF is then entered online.

After publication

Online, the article will be published in PDF and HTML format. The Exploratory Journals are online journals and will be printed as a hardcopy once annually. The PDF that is available online is exactly the same as the printed hardcopy.

Submissions from editors, members of the editorial board, or employees

Submissions from editors, members of the editorial board or employees will go through the same rigorous peer-review process as other submissions, and will be treated no differently to any other manuscripts submitted to Xia & He journals. To ensure unbiased review, the Editor-in-Chef, Associate Editor, Editorial Board Member, and the Editorial Staff will not make decision for, handle, or review his/her own manuscript. And all possible measures are undertaken to avoid any potential conflict of interest in handling of such manuscripts at all the stages including allocation of handling editor, selection of reviewers, decision making and, if required, processing for publication.

Complaints Procedure

Complaints procedure

We welcome complaints and will try our best to solve the matters in a timely manner to the entire satisfactory of our authors.

The complaint must relate to the content or process that is within the responsibility of Xia & He Publishing or our editorial staff, editors.

 

How to make a complaint

The best way to make a complaint is by email. Complaints should ideally be made to the person the complainant is already in contact with over the matter being complained about. If that is not appropriate, please email [email protected].

 

Whenever possible complaints will be dealt with by the relevant member of the editorial staff. If that person is not appropriate, he or she will refer it to the executive editor.

 

Complaints that are not under the control of The Xia & He Publishing's editorial staff will be sent to the relevant heads of department.

 

All complaints will be acknowledged within two working days.

 

If possible a full response will be made within two weeks. If this is not possible an interim response will be given within two weeks. Further interim responses will be provided until the complaint is resolved.

 

If the complainant is not happy with the resolution, he or she can ask for the complaint to be escalated to the executive editor.

 

If the complainant remains unhappy, complaints should be escalated to the editor, whose decision is final.

 

If a complainant remains unhappy after what the editor considers a definitive reply the complainant may complain to an external body (see below).

 

External body

If the complainant has exhausted the internal processes and is still unhappy he or she can complain to the following body:

 

The Committee on Publication Ethics

COPE (http://www.publicationethics.org) publishes a code of practice for editors of scientific, technical, and medical journals. It will consider complaints against editors but only once a journal's own complaints procedures have been exhausted.